Guide lines for abstract submission for Sixth World Workshop on Oral Health and Disease in AIDS. The mouth and AIDS: the global challenge

The organising committee invites the submission of abstracts to be considered for poster presentations. All participants are encouraged to submit abstracts presenting recent research data or interesting clinical cases related to the conference theme of “Oral health and disease in AIDS”. The Workshop strongly supports young researchers and clinicians and those working in resource poor countries.

Abstracts will be accepted on the basis of their scientific merit and included in the conference proceedings.

Abstract guidelines at a glance

Abstracts submitted must adhere to the following:

•  All abstracts should be written in English

•  Individuals may submit only one abstract as the presenting author and should be identified by an * after their name.

•  Individuals may co-author multiple abstracts.

•  Previously published abstracts or those presented at another meeting will not be accepted. The content of the abstract is the sole responsibility of the author(s). It is essential the abstract is proof read prior to submission.

•  The abstract should have a title, the names of the authors and institutions, clear objectives, methods, results and conclusion.

•  Title - Font Arial 11 bold

•  Authors and affiliations - Font Arial 11 non bold.

Example:

Greenspan JS* 1 , Challacombe SJ 2 .

1 Department of Orofacial Sciences, University of California , San Francisco , USA . 2 King's College London Dental Institute at Guy's, King's and St. Thomas ' Hospitals, London , UK .

•  Body of abstract - Font Arial 11 bold headings and non- bold text

•  Single spacing

•  All abbreviations must be defined prior to their use in the body of the text

•  No tables or references to be included in the abstract

Word limit help

•  Always hyphenate when possible (e.g., use “HIV-infection”, rather than “HIV infection”), and string together complicated phrases with hyphens.

•  Abbreviate extensively [i.e., introduce abbreviations quickly and use them. Do not say immune reconstitution syndrome but rather introduce immune reconstitution syndrome (IRIS) and then use IRIS from that point onward].

•  Always close up spaces between numbers and units (e.g., instead of 30 mm, say 30-mm or 30mm; never leave spaces between numbers and standard deviations; and replace “30 ± 5” with “30±5”).

•  Make sure that there is no inadvertent ‘dangling punctuation' in the text, such as a comma or period that is not immediately adjacent to a word.

•  Eliminate as many “articles” (a, an, the) as possible.

•  String together all steps in the Materials & Methods section so that you are not starting and stopping individual sentences with separate subjects, verbs, and adjectives [e.g., “The samples (n=10/gp) were etched (37% H3POO4), washed (15s), stored (37°C, 7d), conditioned (25°C, 10m), tested (0.1mm/m), and statistically analyzed (ANOVA, p<0.05).”].

•  Replace statements with equations [e.g., Instead of “10 samples were tested for each group” insert “(n=10)” into an appropriate sentence.].

•  Report all statistical differences with superscripts on results that can be attached rather than requiring separate statements.

Poster dimensions

841 mm x 1189 mm (DIN A0) portrait on 1 by 2 metre boards

Each poster will be assigned a poster presentation number that will be printed in the conference program along with the title. The assigned numbers correspond to the poster board, which will be used to display the poster.

List the title and authors in 72 point font.

Below the title, list the authors' names and affiliations in 68 font.

State the main conclusions of the work in six lines or less, in letters about 48 point. The smallest text on your poster should be larger than 22 point.

Submission

The abstract should be submitted, by the presenting author, via the IADR electronic abstract submission process.

The web link is detailed below

http://iadr.confex.com/iadr/hiv/index.epl